At a glance
- Client: Nokia, San Jose office
- Location: San Jose, CA
- Scope: A wireless-first, touchless room standard across nine room types — huddle spaces, conference rooms, a boardroom, all-hands space, and reception
- Platform: Barco ClickShare wireless presentation, Crestron control, Cisco video conferencing, Biamp and Shure audio
- Timeline: 2019
Background
Nokia's San Jose office needed to support a genuinely hybrid workforce — people moving between home and office, booking rooms on the fly, and walking into a space where the technology just works rather than needing an IT call to get a meeting started. That's a different design brief than simply wiring up conference rooms: it means getting people in and out of a room fast, with as few points of friction — physical or technical — as possible.
The situation
Nokia needed nine distinct room types standardized across the office: small conference and executive lounge spaces, project rooms, medium and large conference rooms, a board room, an all-hands space, a breakroom, reception, and open-office digital signage — each scaled appropriately, but all sharing a consistent way to get content on screen.
A wireless-first standard, not a cable at every seat
The thread running through six of Nokia's nine room types is Barco ClickShare: the CS-100 one-button version in small conference rooms, project spaces, and the executive lounge, stepping up to the CSE-200 two-button version in the large conference/training room, board room, and breakroom. Walking into any of these rooms and sharing a laptop screen works the same way whether it's a two-person huddle or the board room — no adapters, no searching for the right cable, no learning curve room to room.
That consistency matters more in a hybrid office than a traditional one. When people aren't at the same desk every day, they're not in the same conference room every day either — a wireless standard that behaves identically everywhere removes one more thing employees have to relearn as they move through the building.
Board Room and Large Conference/Training Room
The board room adds real audio infrastructure on top of the ClickShare standard: a Biamp TesiraFORTE DAN VT digital audio server handling twelve inputs with acoustic echo cancellation on every one, JBL pendant speakers, and a Shure wireless microphone system supporting up to 16 wired or wireless mic inputs — built for a room where executive conversations need to be heard clearly, not just displayed. The Large Conference/Training Room runs a Cisco SX80 codec for video conferencing, assuming a Cisco touch panel and microphone system to match.
All Hands and Breakroom
The All Hands space runs on JBL ceiling speakers and a dedicated amplifier with a simple wall-mounted volume controller — built for company-wide announcements rather than a formal meeting. The Breakroom pairs a Crestron 3-Series control system and DigitalMedia presentation switcher with its own JBL speaker zone and a 75" Samsung display, giving informal gathering space the same ClickShare and audio consistency as the formal meeting rooms.
Reception and open office
Reception runs on a wall-mounted iPad for visitor check-in, while the open office gets digital signage on six BrightSign media players feeding Samsung displays — a separate, simpler system from the meeting-room standard, built for passive content rather than presentation.
Removing touchpoints, not just cables
Nokia's build went a step further than wireless presentation: wave sensors were installed throughout the office specifically to eliminate physical touchpoints as employees move through the space, and Crestron-driven room scheduling panels let staff book a room the way they'd book a hotel room — see what's free, reserve it, and walk in, without a phone call to facilities or a shared spreadsheet. Taken together, the wireless-first AV standard and the touchless scheduling system point at the same goal: an office that requires as little friction and as few physical interactions as possible to actually use.
Equipment by room type
| Room type | Count | Display | Wireless presentation | Other AV |
|---|---|---|---|---|
| Small Conf / Exec Lounge | 5 | 50" Samsung | Barco ClickShare CS-100 | Crestron scaling extender |
| Project Space Room | 2 | 65" Samsung | Barco ClickShare CS-100 | Crestron scaling extender |
| Medium Conference Room | 7 | 65" Samsung | Barco ClickShare CS-100 | Crestron scaling extender, Extron retractable cable cubby |
| Large Conference/Training Room | 1 | 75" Samsung | Barco ClickShare CSE-200 | Cisco SX80 codec, Crestron DigitalMedia |
| Board Room | 1 | 75" Samsung | Barco ClickShare CSE-200 | Biamp TesiraFORTE DAN VT, JBL pendants, Shure 16-input mic system, Cisco SX80 |
| All Hands | 1 | — | — | JBL ceiling speakers, dedicated amplifier, wall volume control |
| Breakroom | 1 | 75" Samsung | Barco ClickShare CSE-200 | Crestron CP3N + DigitalMedia, JBL speaker zone |
| Reception | 1 | — | — | Wall-mounted iPad, PoE splitter |
| Open Office Signage | 6 | 43" Samsung | — | BrightSign media players |
Network and IT
Each room's equipment runs over standard Cat6/HDMI infrastructure with in-wall boxes (Chief PAC525FBP2) providing surge protection and filtered power at the display. PoE splitters power reception's iPad and the room scheduling panels without a separate outlet at each location, and the open office signage players connect over standard Ethernet rather than a dedicated AV network, keeping the passive signage system independent from the meeting-room infrastructure.
The rollout
The pick list moved through several revisions between April and June 2019 as Nokia finalized exact room counts and finishes, reaching a final ordering version in June. Nine distinct room types, standardized on one wireless presentation platform, gave Nokia's facilities team a single spec to maintain rather than nine unrelated ones.
Why standardize an entire office on one wireless presentation system instead of cabled connections?
Nokia's San Jose office uses Barco ClickShare across six of its nine room types specifically so that sharing a screen works identically whether someone's in a two-person huddle room or the board room — removing the friction of different cables, adapters, or room-specific instructions that a hybrid workforce moving between spaces would otherwise have to relearn.
What's the difference between Barco ClickShare's CS-100 and CSE-200 models?
At Nokia, the single-button CS-100 covers smaller spaces — small conference rooms, project rooms, and the executive lounge — while the two-button CSE-200 goes into the board room, large conference/training room, and breakroom, rooms where more than one source might need to be ready to share at once.
Can touchless technology be built into an office beyond just wireless screen sharing?
Yes — Nokia's office pairs its wireless presentation standard with wave sensors installed throughout to eliminate physical touchpoints as people move through the space, plus Crestron-driven room scheduling panels that let staff book a room the way they'd book a hotel room, all aimed at reducing physical interaction points across the whole office, not just in meeting rooms.
Does a board room need different audio than a standard conference room?
Nokia's board room runs a Biamp TesiraFORTE DAN VT digital audio server with acoustic echo cancellation on all twelve inputs and a Shure system supporting up to 16 microphone inputs, a notably heavier audio build than the standard conference rooms, reflecting the room's role for executive-level conversations where clear audio matters more.
Technology partners on this project
Creation Networks, Inc. — nationwide commercial AV integrator, CTS-D certified, based in Concord, CA and Incline Village, NV. Design, engineering, programming, installation, and support from a single point of contact since 2006. Call 888-230-3661 or email sales@creationnetworks.net.
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