Avocor AVC-GSM365-3YR – GroupShare for Microsoft 365, 3-Year

Avocor GroupShare for Microsoft 365 is meeting room software that gives every Avocor interactive display a consistent, secure one-touch interface for Microsoft 365 apps, the room calendar, and videoconferencing — this SKU covers a full 3-year subscription term.

Product Overview

The AVC-GSM365-3YR is a 3-year subscription license for Avocor GroupShare meeting room software, preconfigured for Microsoft 365 enterprise environments. GroupShare turns Windows-based Avocor interactive displays into locked-down, easy-to-use meeting room endpoints: users walk in, tap once, and reach their Microsoft 365 applications, personal and room calendars, and video calls. For hybrid-working organizations, this Microsoft 365 meeting room software standardizes the user experience across every space — from huddle rooms to boardrooms — while giving IT and AV managers the controls to keep shared displays secure between meetings.

Product Description

Shared meeting spaces are hard to manage: users face unfamiliar AV setups, struggle to start meetings quickly, change display settings they shouldn't, and can leave confidential content on screen for the next group to find. GroupShare addresses each of these problems. The software runs Avocor displays in kiosk mode, guiding users to approved productivity apps and URLs while preventing access to the underlying Windows system. Microsoft 365 authentication and room resource calendar integration provide secure personal sign-in, one-click access to the user's Microsoft 365 calendar, and OneDrive file access on the room display. Users can one-tap join Microsoft Teams and Zoom calls, and GroupShare is also compatible with Webex, GoToMeeting, Google Meet, and other videoconferencing platforms — useful for organizations that have not standardized on a single UC platform. Built-in security routines remove cached data, close applications, and clean up the device between meetings, so each session starts fresh and confidential content never carries over. The interface can be customized with your organization's preferred apps and links for an identical experience in every room, and the optional GroupShare Montage add-on enables wireless screen sharing from any device.

Key Features

• One-Touch Meeting Start — A simple, consistent interface lets users start meetings and reach the tools they need with a single tap.
• Microsoft 365 Integration — Microsoft 365 authentication, room resource calendar integration, one-click personal calendar access, and OneDrive access bring the M365 environment to the room display.
• Multi-Platform Video Conferencing — One-tap join for Microsoft Teams and Zoom, with compatibility for Webex, GoToMeeting, Google Meet, and more.
• Kiosk-Mode Lockdown — Displays run in kiosk mode so users reach approved apps without gaining access to the Windows operating system.
• Automatic Between-Meeting Cleanup — Built-in security options remove cached data, close applications, and reset the device so confidential content never carries over.
• Customizable Room Interface — IT can configure preferred productivity apps and URLs for an identical experience across every meeting space in the enterprise.
• 3-Year Subscription Term — A single license covering three years simplifies budgeting and procurement compared with annual renewals.
• Wireless Sharing Option — The GroupShare Montage add-on enables wireless screen sharing to the room display from any device.

Typical Applications

• Conference rooms standardizing on a secure one-touch meeting experience
• Boardrooms requiring locked-down displays and clean-slate sessions
• Huddle rooms where untrained users need to start meetings instantly
• Commercial meeting spaces across multi-room Microsoft 365 enterprises
• Training rooms and multi-purpose rooms with shared Avocor interactive displays

Technical Specifications

Frequently Asked Questions

What hardware does GroupShare for Microsoft 365 run on?

GroupShare is subscription software for Windows-based Avocor interactive displays. It runs on the display's Windows compute — such as an OPS slot-in PC like the Avocor AVC-OPSi7-G12 — paired with displays from the Avocor collection.

Which videoconferencing platforms does GroupShare support?

Users can one-tap join Microsoft Teams and Zoom meetings, and GroupShare is also compatible with Webex, GoToMeeting, Google Meet, and other platforms, making it a fit for multi-platform organizations.

How does GroupShare keep shared meeting rooms secure?

Displays are locked into kiosk mode so users cannot reach the Windows system, and built-in security routines remove cached data, close applications, and clean the device between meetings so confidential content does not persist.

How many displays does one license cover?

The AVC-GSM365-3YR is a single license with a 3-year validation period. For multi-room deployments, contact Creation Networks to quote the correct license quantity for your fleet.

Is a shorter term available?

Yes. A 1-year subscription is available as the Avocor AVC-GSM365-YR GroupShare 1-year subscription. The 3-year term simplifies budgeting and avoids annual renewal cycles.

How is the subscription delivered and supported?

GroupShare is delivered as a software license for installation on the room PC. Creation Networks assists with procurement, license questions, and coordination with Avocor support throughout the subscription term.