Visix Choros - Annual Subscription - Per Meeting Room

Product Overview

The Visix Choros QR space booking annual subscription for meeting rooms provides the per-room software license required to enable contactless conference room booking in your facility. Each license activates one meeting room within the Choros cloud-based admin platform, allowing staff to scan a QR code with any iOS or Android smartphone to view availability, book the room, extend a reservation, or find an alternate space — no app download required. This annual meeting room subscription is the core licensing unit for organizations deploying WebAR room scheduling across conference rooms, huddle rooms, and boardrooms. Pricing is per room, per year, making it straightforward to budget and scale as your space inventory grows.

Product Description

Visix Choros is a patent-pending WebAR QR code space booking platform that replaces traditional room signs with a fully contactless, BYOD (Bring Your Own Device) booking experience. The Per Meeting Room annual subscription activates one conference room or meeting space within your Choros cloud environment, enabling the full suite of room scheduling features for that space. Once configured in the cloud dashboard, Choros generates a unique QR code for the room. Staff simply point their smartphone camera at the QR code to access real-time availability, view the daily schedule, check room amenities and capacity, and make or cancel reservations — all without logging into a portal or downloading any software.

The Choros platform integrates directly with Microsoft Office 365 and CollegeNET 25Live calendaring systems, so bookings made via QR scan instantly reflect in your organization's calendar — and calendar-based bookings appear in the Choros interface — eliminating double bookings. The cloud-hosted admin dashboard lets facility managers define room details including AV resources, capacity, and accessibility status. Because the system is 100% cloud-based, there is no on-premise server to maintain. This per-room annual license is required for every meeting room added to a Choros deployment. The One-Time Cloud Setup Fee (SKU: VX-A-CLD) is required separately for initial system provisioning. Additional space types — such as hotdesks, lockers, and parking — are licensed under separate workspace or "other space" subscription SKUs.

Key Features

• WebAR QR Code Booking — Users scan a printed or displayed QR code with any modern iOS or Android camera to instantly access room status and booking options.
• No App Required — The patent-pending WebAR approach runs entirely in the device's native camera; nothing is downloaded or installed on employee devices.
• Office 365 and 25Live Integration — Bookings sync bidirectionally with Microsoft Office 365 and CollegeNET 25Live, keeping calendars accurate across all systems.
• Cloud-Based Administration — All room configuration, calendar integrations, and user management are handled through a centralized cloud dashboard with no on-premise server requirement.
• Real-Time Availability — Staff see live room availability, the full day's schedule, capacity, and listed AV amenities before confirming a booking.
• Book, Extend, or End Reservations — Users can create new bookings, extend active reservations, or release a room early directly from their smartphone.
• Find Nearby Available Rooms — If a room is occupied, Choros displays nearby available spaces so staff can locate and book an alternative without walking the floor.
• Per-Room Annual Pricing — Licensing is straightforward: one subscription per meeting room per year, making cost tracking and expansion planning simple for facilities teams.
• Scalable Deployment — Add room licenses incrementally as your facility grows, with no infrastructure changes required for each new room.

Typical Applications

• Conference room booking in corporate offices
• Huddle room reservation management
• Boardroom and executive suite scheduling
• Hybrid workplace meeting room management
• Higher education seminar room and classroom booking
• Government agency meeting room scheduling
• Hospital and healthcare facility conference room booking
• Corporate campus multi-building room scheduling

Technical Specifications

Frequently Asked Questions