Smart TeamWorks Cloud, Room account - 5 year subscription - TW-CR-5

Product Overview

SMART TeamWorks Cloud Room 5-Year Subscription (TW-CR-5) is a cloud-hosted collaboration software subscription for a single SMART Board display, covering five years of service including software updates, cloud sync, and technical support. Unlike the perpetual TW-SW series, TeamWorks Cloud Room is a subscription — the service and its features are active for the duration of the term. It eliminates the need for on-premises server infrastructure while delivering wireless screen sharing, whiteboarding, annotation, and video conferencing integration to meeting rooms and classrooms. The 5-year term provides the lowest annual cost of the cloud room tiers and suits organizations committed to a cloud-managed AV strategy over a full deployment cycle.

Product Description

SMART TeamWorks Cloud Room delivers the same core collaboration experience as the on-premises room software but hosted entirely in SMART's cloud infrastructure. Meeting participants connect wirelessly from Windows, macOS, iOS, Android, or ChromeOS devices without installing dedicated client software, keeping the room accessible to guests and BYOD users.

The cloud-hosted architecture means SMART manages software updates, backend infrastructure, and cloud sync centrally. IT teams do not need to maintain an on-premises server or manually deploy software patches — updates roll out automatically as part of the subscription service. This reduces the administrative overhead associated with managing room software at scale across multiple locations.

Each TW-CR-5 subscription covers one SMART Board display for five years. The whiteboard, annotation tools, and video conferencing integrations with Microsoft Teams, Zoom, and Google Meet are all included. Organizations managing multi-site deployments can standardize on a single cloud-managed platform and align renewal dates across their installed base at the end of the 5-year term. This subscription is well suited to enterprises, higher education institutions, and districts that have adopted cloud-first IT policies.

Key Features

• 5-year cloud subscription — lowest annual cost of the cloud room tiers
• Cloud-hosted — no on-premises server required
• Automatic software updates managed by SMART Technologies
• Wireless content sharing from any device without guest app installation
• Unlimited digital whiteboard canvas
• Real-time annotation over shared content and presentations
• Integration with Microsoft Teams, Zoom, and Google Meet
• Per-room licensing — one subscription per SMART Board display
• Compatible with SMART Board MX, MX Pro, GX, and Pro series
• Software updates and support included for the full 5-year term

Typical Applications

• Enterprises with cloud-first IT policies deploying SMART Boards across multiple offices
• Higher education campuses standardizing on cloud-managed room collaboration software
• K-12 districts seeking centrally managed software without on-premises infrastructure
• Healthcare and corporate environments with 5-year AV technology planning cycles
• Organizations migrating from on-premises AV management to cloud-hosted services

Technical Specifications

Specifications sourced from SMART Technologies.

Frequently Asked Questions

What happens when the 5-year subscription expires?

The cloud service and associated features deactivate at the end of the subscription term. To continue using TeamWorks Cloud Room features, a new subscription must be purchased. The SMART Board hardware itself continues to function for basic display use.

How does TW-CR-5 differ from TW-SW-5?

TW-CR-5 is a cloud-hosted subscription that expires after 5 years. TW-SW-5 is a perpetual software license with 5 years of maintenance — the software continues to function after maintenance ends. Choose TW-CR-5 if you prefer cloud management and automatic updates; choose TW-SW-5 if you want perpetual software ownership.

Does TW-CR-5 require any on-premises server infrastructure?

No. TeamWorks Cloud Room is fully hosted by SMART Technologies. There is no server to maintain, provision, or update on your side.

How many licenses are needed for a 20-room deployment?

One TW-CR-5 license per SMART Board display. For 20 rooms, 20 licenses are required. There are no additional per-user fees for in-room participants.

Are software updates included during the subscription?

Yes. SMART Technologies pushes software updates automatically as part of the cloud service. No manual patching or deployment is required from IT administrators.

Is TW-CR-5 compatible with Microsoft Teams and Zoom?

Yes. SMART TeamWorks Cloud Room includes integration with Microsoft Teams, Zoom, and Google Meet.

Can meeting guests join without installing software?

Yes. Wireless content sharing uses a browser-based connection. Guest devices running Windows, macOS, iOS, Android, or ChromeOS can connect without installing any app.