Smart Meeting Pro 4.x (Room Edition) - perpetual license - SMPRE-365

Product Overview

SMART Meeting Pro 4.x Room Edition (SMPRE-365) is a perpetual Windows software license designed for meeting rooms equipped with a SMART Board interactive display. It provides digital whiteboarding, application annotation, and meeting capture tools that help teams document and share work from in-room sessions. Each license covers a single display or room and includes one year of software updates and support. This edition is intended for IT administrators and facilities managers deploying SMART Boards across corporate, government, or educational meeting spaces.

Product Description

SMART Meeting Pro Room Edition installs on the Windows PC connected to a SMART Board display and activates the full suite of meeting productivity tools for that room. The software provides an unlimited-page digital whiteboard where participants can write, draw, and organize content during sessions. SMART Ink integration enables pen-based annotation directly within Microsoft Office applications, PDFs, websites, and any other Windows application without switching modes or launching a separate tool.

Meeting content — including whiteboard pages, annotated documents, and session notes — can be exported to PDF, sent by email, or saved to a network folder, ensuring that meeting outputs are preserved and shareable immediately after the session ends. Integration with Microsoft OneNote, PowerPoint, and Word allows teams to bring existing content into the meeting space and mark it up in real time.

The Room Edition perpetual license does not expire, and the included 365-day maintenance period covers software version updates and technical support. Administration of multiple Room Edition licenses across an organization can be managed centrally through SMART Remote Management. This SKU is sold as a minimum of one unit and is appropriate for any organization standardizing on SMART Board hardware for meeting rooms.

Key Features

• Perpetual Room Edition license — one license per SMART Board or meeting room display
• Unlimited-page digital whiteboard with full pen, eraser, and shape tools
• SMART Ink: annotation over any Windows application including Office, PDFs, and browsers
• Microsoft Office integration — OneNote, PowerPoint, and Word
• Meeting notes export to PDF, email, or network folder
• 365-day software updates and technical support included
• Centralized administration via SMART Remote Management
• Compatible with all current SMART Board interactive displays running Windows
• Minimum purchase: 1 license

Typical Applications

• Corporate boardrooms and executive meeting rooms with SMART Board displays
• Conference rooms requiring documented meeting outputs and structured note-taking
• Educational institutions deploying SMART Boards in faculty meeting or collaboration spaces
• Government and public sector meeting rooms needing annotation and document capture
• Healthcare facilities using SMART Boards for case review and team briefings
• IT departments standardizing meeting room software across multi-site deployments

Technical Specifications

Specifications sourced from SMART Technologies.

Frequently Asked Questions

What is the difference between the Room Edition and Personal Edition of SMART Meeting Pro?

The Room Edition (SMPRE-365) licenses the software for a specific meeting room or SMART Board display. The Personal Edition (SMPPE-365-10) licenses individual users to run SMART Meeting Pro on their own Windows PCs, typically for remote or personal use. Room Edition is intended for shared in-room deployments; Personal Edition is for individual user access.

Is this a subscription or a perpetual license?

SMPRE-365 is a perpetual license — it does not expire. The "365" refers to the one-year software updates and support maintenance period included with the license. After the maintenance period, the software continues to function but will no longer receive updates unless maintenance is renewed.

How many SMART Boards does one Room Edition license cover?

One SMPRE-365 license covers one SMART Board or one meeting room display. Organizations deploying multiple SMART Boards will need one license per board.

Can SMART Meeting Pro Room Edition be managed centrally across multiple rooms?

Yes. SMART Meeting Pro is compatible with SMART Remote Management, which allows IT administrators to deploy, configure, and monitor licenses across multiple rooms or locations from a central console.

What Microsoft Office applications does SMART Meeting Pro integrate with?

SMART Meeting Pro integrates directly with Microsoft OneNote, PowerPoint, and Word. The SMART Ink component also enables annotation within any Windows application, including Office apps, PDFs, and web browsers, without requiring a separate mode switch.

What happens to the software after the 365-day maintenance period ends?

The perpetual license continues to function indefinitely after the maintenance period expires. However, the software will no longer receive version updates or be eligible for technical support unless the customer purchases a maintenance renewal.

Is SMART Meeting Pro compatible with video conferencing platforms?

SMART Meeting Pro is designed to complement video conferencing setups. Meeting content created in SMART Meeting Pro can be shared via screen sharing within any video conferencing application. Direct integration features may vary depending on the conferencing platform and SMART Board model.