Five Tips for Budgeting AV Solutions for the Healthcare Industry - Creation Networks

Bring in an AV design team during initial planning

When you’re budgeting for Audio Visual systems in healthcare, there are any number of factors to take into consideration. The process is equal parts experience, art, science, design, technology, people and functionality. Intelligent design of an AV system requires experience, knowledge, and skills and a smart business brings in a professional AV integrator as early as possible. We specialize in AV solutions for the healthcare industry and after years of experience we’re providing insight on AV budgeting.

The healthcare industry is one of the fastest-growing sectors in the world today. With the advent of advanced technology, healthcare providers are now able to offer cutting-edge solutions and treatments to their patients. One such technology that has revolutionized the healthcare industry is Audio-Visual (AV) solutions. These solutions have enabled healthcare providers to deliver better patient care, improve staff efficiency, and streamline their operations. However, budgeting for AV solutions in the healthcare industry can be a daunting task. In this article, we will discuss the five requirements for budgeting AV solutions in the healthcare industry.

  1. Define the objectives The first requirement for budgeting AV solutions in the healthcare industry is to define the objectives. The objectives should be aligned with the organization's overall strategic goals. For instance, the AV solution may be aimed at improving patient satisfaction, enhancing staff productivity, reducing costs, or increasing revenue. Defining the objectives will help the organization identify the most suitable AV solution to meet its needs.

  2. Conduct a needs assessment The second requirement is to conduct a needs assessment. This involves analyzing the current AV infrastructure, identifying gaps and areas for improvement, and determining the AV solution's scope. The needs assessment should take into account the organization's size, the number of staff, the patient population, and the types of medical procedures being performed. The assessment will help the organization determine the most appropriate AV solution that can meet its specific needs.

  3. Determine the budget The third requirement is to determine the budget for the AV solution. The budget should be realistic and take into account all the costs associated with the AV solution, including hardware, software, installation, maintenance, and training. The budget should also consider any potential cost savings that the AV solution may provide. The organization should consult with AV experts to help determine a budget that can meet its specific needs.

  4. Evaluate the ROI The fourth requirement is to evaluate the Return on Investment (ROI) of the AV solution. The ROI analysis should consider both the tangible and intangible benefits of the AV solution. Tangible benefits may include cost savings, increased revenue, and improved staff productivity. Intangible benefits may include improved patient satisfaction, better patient outcomes, and improved staff morale. The ROI analysis will help the organization determine if the AV solution is worth the investment.

  5. Select the right AV partner The fifth requirement is to select the right AV partner. The AV partner should have extensive experience in providing AV solutions to the healthcare industry. They should be able to provide a customized solution that meets the organization's specific needs. The AV partner should also offer excellent customer service, technical support, and training to ensure the successful implementation and operation of the AV solution.

In conclusion, budgeting for AV solutions in the healthcare industry requires careful consideration of the organization's objectives, conducting a needs assessment, determining the budget, evaluating the ROI, and selecting the right AV partner. By following these requirements, healthcare providers can identify the most suitable AV solution that can improve patient care, staff efficiency, and streamline their operations. Ultimately, this can lead to better patient outcomes, increased revenue, and improved staff morale.

Identify all costs, but add some cushion.

A common issue within budgeting for AV systems in healthcare that facilities almost always under-budget. They tend to account for the big costs, but forget to calculate all the costs that are truly involved. In order to put together a budget that accurately reflects the entire scope of the project, you need to include all project costs.

  • Technology upgrades
  • IT Infrastructure
  • Security enhancements - HiPAA Compliance
  • Licensing costs and/or subscriptions
  • Warranties
  • Furniture
  • Project design
  • System installation
  • Post-implementation support


Once you’ve taken into account these important categories, you’ll be well on your way to creating a budget that works. Need help with your next AV system? Flexible monthly, quarterly, or annual billing options allow for easy operational budgeting and predictability you can trust. We offer flexible AV as a Service options and we would love to come in to be your partner through your next healthcare build process. Contact Us


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