25 Video Conferencing Best Practices Do’s and Don’ts Checklists

Leveraging our over 20 years of experience we have compiled a checklist of video conferencing do’s and don’ts for Video Conferencing Best Practices. Do you need to take into consideration how you are being seen and heard from the far end of the call? What is the audio and video experience from the other side? Today, we look at mobile workers and their desire to collaborate in smarter ways that provide more flexibly and ease of use. Video Conferencing helps build stronger and faster relationships, it allows you to be more effective with communication and collaboration.

• • Do Plan Ahead
  • Give Yourself Plenty of Time To Connect
  • Install All and test All Required Software
  • Test Your Hardware, Software, Internet Before
  • Test how to record or save video or text/IM conversations
  • Know where the recordings are saved and ensure access - validate this!
• Do Opt-in For Meeting Recording and gain permission before hand
• Do Use a Headset If You Are In a Crowded Space
• Do Callfrom a quiet location with no background noise
• Do Adjust blinds near bright windows so that you are easier to see on video
• Do Dress to Impress, Treat the meeting on video as you would an in-person meeting
• Do Mute When You Are Not Speaking
• Do Make Sure You Can See and Hear Who’s On the Far-End
• Do Make Sure Who’s on The Far-End Can See and Hear You
• Do Always Make Eye Contact
• Do Make All Necessary Introductions
• Do Pause After Speaking Allow Time For Response and Collaboration
• Do Be An Active Listener
  • What is Active Listening
  • Active Listening Skills
• Do Avoid Window Backdrops Because of Glare
• Do Include All Necessary Participants In Meetings

Video Conferencing Best Practices Don’ts

• Don’t Multi-Task During Your Meeting
  • Don’t Eat, Shuffle Papers, Use Your Phone….
• Don’t Include Unnecessary Participants in Meetings
• Don’t Forget To Keep On Topic Everyone’s Time Is Valuable
  • What Meetings Really Cost You - (Excellent Read)
• Don't Forget Your Far-End Etiquette
  • Make All Necessary Introductions, it’s that important
  • Keep it interesting and keep it clean
• Don’t Talk Over Each Other
• Don’t Be Late Plan Ahead (you saw all the pre-meeting tips above right?)
  • Set an alarm/reminder/stopwatch whatever it takes.
  • You do know, you can just tell your phone to set an alarm right?
• Don’t Be Disorganized Clean Up Your Meeting Area and Yourself.
• Don’t and I mean DON’T bring the meeting into the bathroom with you.